Privacy Policy
Last updated: 26 May 2026
Introduction
Context Checks is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect personal data when you interact with our website or use our services, including background screening, identity verification, and due diligence.
For the purposes of UK data protection law, Kiris Group Ltd (trading as Context Checks) is the data controller. The company is registered in England and Wales under company number 10717208, with its registered office at 166 College Road, Harrow on the Hill, HA1 1BH.
The personal data we collect
We collect and process personal data necessary to carry out our services. This may include identifying details such as your name, date of birth, and contact information, as well as address history, nationality, and identification documents.
Depending on the nature of the checks being carried out, we may also collect employment history, references, qualifications, financial and credit-related information, and publicly available information about you.
In some cases, we also process digital identity verification data, which may include images or video used to confirm your identity.
How we collect your data
Personal data may be collected directly from you when you complete forms or interact with our services. We may also receive information from third parties, including employers or organisations requesting checks, credit reference agencies, identity verification providers, compliance databases, and publicly available sources.
How we use your personal data
We use personal data to provide our services, including carrying out background checks, identity verification, and due diligence. This includes confirming identity, assessing risk, preventing fraud, and, where applicable, conducting credit-related checks.
We also process personal data to comply with legal and regulatory obligations, to communicate with you about your application or checks, and to improve our services.
Legal basis for processing
We process personal data under several lawful bases, depending on the circumstances. Most processing is necessary for the performance of a contract, particularly where checks are required as part of an application or engagement. We also process data where necessary to comply with legal obligations.
In addition, we rely on legitimate interests in areas such as fraud prevention, identity verification, and ensuring the integrity of our services. We take care to ensure that these interests do not override your rights and freedoms. Where required, we rely on consent, particularly where data is used for optional purposes.
Credit reference and affordability checks
To help us assess applications, prevent fraud, and meet our legal and regulatory obligations, we may obtain information about you from credit reference agencies (CRAs). We obtain this information via Creditsafe, which uses its data partner TransUnion to supply consumer credit and identity data.
Creditsafe Business Solutions Limited is authorised and regulated by the Financial Conduct Authority
FCA Firm Reference Number: 742313
TransUnion International UK Limited is authorised and regulated by the Financial Conduct Authority
FCA Firm Reference Number: 805757
The information we receive may include data relating to your identity, credit commitments, payment history, and public record information. This data is used solely for legitimate business purposes, including creditworthiness assessment, identity verification, and fraud prevention, in accordance with applicable data protection laws.
Further information about how Creditsafe and TransUnion process your personal data can be found in their respective privacy notices:
Creditsafe Privacy / Transparency Notice:
https://www.creditsafe.com/gb/en/legal/transparency-notice-customer-supplier.html
TransUnion CRAIN (Credit Reference Agency Information Notice):
https://www.transunion.co.uk/legal/privacy-centre/pc-credit-reference
TransUnion Bureau Privacy Notice:
https://www.transunion.co.uk/legal/privacy-centre/pc-bureau
Criminal Record Data
Where required, we may process information relating to criminal convictions and offences, including Disclosure and Barring Service (DBS) checks. This information is processed only where necessary and permitted by law, for the purposes of background screening, regulatory compliance, or safeguarding requirements.
We ensure that such data is handled securely, accessed only by authorised personnel, and retained only for as long as necessary in accordance with our legal obligations.
Sharing your data
We may share your personal data with clients, such as employers or organisations that have requested checks, as well as with credit reference agencies, identity verification providers, and relevant regulatory or compliance bodies. We also use trusted service providers to support our systems and infrastructure.
We do not sell personal data to third parties for marketing or advertising purposes.
International transfers
In some cases, personal data may be transferred outside the United Kingdom or the European Economic Area. Where this happens, we ensure that appropriate safeguards are in place to protect your data, such as the use of standard contractual clauses or other approved transfer mechanisms.
Data retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected. As part of our process, personal data and full reports are not retained for longer than 72 hours after they have been provided to the requesting party.
We may retain a minimal audit record, such as your name and confirmation that a check was conducted. We may also retain anonymised data for analytical and service improvement purposes.
Your rights
Under UK data protection law, you have a number of rights in relation to your personal data. These include the right to access the data we hold about you, to request correction of inaccurate information, and to request deletion of your data in certain circumstances.
You also have the right to restrict how your data is used, to receive your data in a structured and machine-readable format, and to object to certain types of processing.
To exercise any of these rights, you can contact us using the details provided below. We may need to verify your identity before responding to your request.
Complaints
If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection matters. Further details can be found on the ICO website.
Providing your personal data
Providing personal data is generally necessary for us to deliver our services and fulfil our contractual obligations. In some cases, it is also required to meet legal or regulatory requirements, particularly in relation to identity verification and compliance checks.
If you choose not to provide the required information, we may be unable to carry out the requested checks or provide our services. This may result in delays, restrictions, or refusal of service. Where personal data is requested for optional purposes, such as communications, providing this information is not mandatory.
Automated processing
We may use automated tools to support processes such as fraud detection, identity verification, and risk assessment. These tools may generate indicators or scores based on predefined criteria.
However, we do not make any decisions based solely on automated processing that would have a legal or similarly significant effect on individuals. All decisions involve meaningful human review.
Data security
We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse. These measures are designed to ensure the confidentiality and integrity of your information.
Cookies and analytics
Our website uses cookies and similar technologies to improve functionality and analyse usage. This may include information about how users interact with the website, such as pages visited and general location data.
You can manage your cookie preferences through your browser settings.
Contact details
If you have any questions about this Privacy Policy or how your personal data is handled, you can contact us at:
Email: info@contextchecks.com
We have responsibility within our organisation for data protection matters and will respond to any queries or requests in accordance with applicable data protection laws.